Copyright Board Canada
Canada

Copyright Board of Canada (116)

Statement of Management Responsibility Including Internal Control Over Financial Reporting

Responsibility for the integrity and objectivity of the accompanying financial statements for the year ended March 31, 2013, and all information contained in these statements rests with the management of the Copyright Board of Canada (Copyright Board). These financial statements have been prepared by management using the Government's accounting policies, which are based on Canadian public sector accounting standards.

Management is responsible for the integrity and objectivity of the information in these financial statements. Some of the information in the financial statements is based on management's best estimates and judgment, and gives due consideration to materiality. To fulfill its accounting and reporting responsibilities, management maintains a set of accounts that provides a centralized record of the Copyright Board's financial transactions. Financial information submitted in the preparation of the Public Accounts of Canada, and included in the Copyright Board's Departmental Performance Report, is consistent with these financial statements.

Management is also responsible for maintaining an effective system of internal control over financial reporting (ICFR) designed to provide reasonable assurance that financial information is reliable, that assets are safeguarded and that transactions are properly authorized and recorded in accordance with the Financial Administration Act and other applicable legislation, regulations, authorities and policies.

Management seeks to ensure the objectivity and integrity of data in its financial statements through careful selection, training and development of qualified staff; through organizational arrangements that provide appropriate divisions of responsibility; through communication programs aimed at ensuring that regulations, policies, standards, and managerial authorities are understood throughout the Copyright Board and through conducting an annual risk-based assessment of the effectiveness of the system of ICFR.

The system of ICFR is designed to mitigate risks to a reasonable level based on an ongoing process to identify key risks, to assess effectiveness of associated key controls, and to make any necessary adjustments.

The Copyright Board will be subject to periodic Core Control Audits performed by the Office of the Comptroller General and will use the results of such audits to adhere to the Treasury Board Policy on Internal Control.

In the interim, the Copyright Board has undertaken a risk-based assessment of the system of ICFR for the year ended March 31, 2013, in accordance with the Treasury Board Policy on Internal Control, and the action plan is summarized in the annex.

The financial statements of the Copyright Board have not been audited.

 
The paper version was signed by  
Deputy Head Claude Majeau Ottawa, Ontario
Chief Financial Officer Gilles McDougall Ottawa, Ontario

Copyright Board of Canada
Statement of Financial Position (Unaudited)
As at March 31

(in dollars)    
  2013 2012
Liabilities    
Accounts payable and accrued liabilities (note 4) 122,287 117,072
Vacation pay and compensatory leave 120,650 155,471
Employee future benefits (note 5) 212,560 202,573
Total liabilities 455,497 475,116
Financial Assets    
Due from Consolidated Revenue Fund 60,463 54,160
Accounts receivable and advances (note 8) 61,824 62,912
Total gross financial assets 122,287 117,072
   
Financial assets held on behalf of Government    
Accounts receivable and advances (note 8) (61,824) (62,912)
Total financial assets held on behalf of Government (61,824) (62,912)
   
Total net financial assets 60,463 54,160
   
Departmental net debt 395,034 420,956
   
Non-financial assets    
Tangible capital assets (note 6) 19,959 30,998
Total non-financial assets 19,959 30,998
Departmental net financial position $ (375,075) $ (389,958)
 
Contractual obligations (note 7)
The accompanying notes form an integral part of these financial statements.
 
The paper version was signed by  
Deputy Head Claude Majeau Ottawa, Ontario
Chief Financial Officer Gilles McDougall Ottawa, Ontario

Copyright Board of Canada
Statement of Operations and Departmental Net Financial Position (Unaudited)
For the Year Ended March 31

(in dollars)
2013 2013 2012
Planned Results
Expenses
Copyright Tariff Setting and Issuance of Licences $ 2,808,129 $ 2,321,178 $ 2,307,519
Internal Services 658,697 541,917 540,640
Total expenses 3,466,826 2,863,095 2,848,159
Net cost of operations before government funding and transfers 3,466,826 2,863,095 2,848,159
Government funding and transfers
Net cash provided by 3,118,961 2,503,632 2,491,901
Change in due from the Consolidated Revenue Fund 8,450 6,303 15,395
Services provided without charge by other government departments (note 8) 337,779 368,043 348,656
Net cost of operations after government funding and transfers 1,636 (14,883) (7,793)
Departmental net financial position - Beginning of year (355,349) (389,958) (397,751)
Departmental net financial position - End of year $ (356,985) $ (375,075) $ (389,958)
The accompanying notes form an integral part of these financial statements. Segmented information (Note 9).

Copyright Board of Canada
Statement of Change in Departmental Net Debt (Unaudited)
For the Year Ended March 31

(in dollars)
2013 2013 2012
Planned Results
Net cost of operations after government funding and transfers $ 1,636 $ (14,883) $ 7,793
Change due to tangible capital assets
Amortization of tangible capital assets (11,039) (11,039) (11,039)
Total change due to tangible capital assets (11,039) (11,039) (11,039)
Net increase (decrease) in departmental net debt (9,403) (25,922) (18,832)
Departmental net debt - Beginning of year 386,349 420,956 439,788
Departmental net debt - End of year $ 376,946 $ 395,034 $ 420,956
The accompanying notes form an integral part of these financial statements.

Copyright Board of Canada
Statement of Cash Flows (Unaudited)
For the Year Ended March 31

(in dollars)
2013 2012
Operating activities
Net cost of operations before government funding and transfers $ 2,863,095 $ 2,848,159
Non-cash items:
Amortization of tangible capital assets (11,039) (11,039)
Services provided without charge by other government departments (note 9) (368,043) (348,656)
Variations in Statement of Financial Position:
Increase in accounts payable and accrued liabilities (5,215) (42,911)
Increase in vacation pay and compensatory leave 34,821 (73,255)
Decrease (increase) in future employee (9,987) 119,603
Cash used in operating activities 2,503,632 2,491,901
Net cash provided by Government of Canada $ 2,503,632 $ 2,491,901
The accompanying notes form an integral part of these financial statements.

1. Authority and Objectives          

The Copyright Board of Canada (Copyright Board) is an independent administrative agency which has been conferred department status for purposes of the Financial Administration Act. Its mandate stems from the Copyright Act.

The Copyright Board's principal mandate is to set royalties which are fair and equitable for both copyright owners and users of copyright-protected works, as well as issuing non-exclusive licences authorizing the use of works when the copyright owner cannot be located.

The Copyright Board has two program activities:

  • copyright tariff setting and issues of licences; and
  • Internal services

The Act requires that the Board certify tariffs in the following fields: the public performance or communication of musical works and of sound recordings of musical works, the retransmission of distant television and radio signals, the reproduction of television and radio programs by educational institutions and private copying. In other fields where rights are administered collectively, the Board can be asked by a collective society to set a tariff; if not, the Board can act as an arbitrator if the collective society and a user cannot agree on the terms and conditions of a licence.

The Copyright Board reports annually to Parliament through the Minister of Industry.

2. Summary of Significant Accounting Policies

These financial statements have been prepared using the Government's accounting policies stated below, which are based on Canadian public sector accounting standards. The presentation and results using the stated accounting policies do not result in any significant differences from Canadian public sector accounting standards.

Significant accounting policies are as follows:

  • Parliamentary authorities - The Copyright Board is financed by the Government of Canada through Parliamentary authorities. Financial reporting of authorities provided to the Copyright Board do not parallel financial reporting according to generally accepted accounting principles since authorities are primarily based on cash flow requirements. Consequently, items recognized in the Statement of Operations and Departmental Net Financial Position and in the Statement of Financial Position are not necessarily the same as those provided through authorities from Parliament. Note 3 provides a reconciliation between the bases of reporting. The planned results amounts in the Statement of Operations and Departmental Net Financial Position are the amounts reported in the future-orientated financial statements included in the 2012-13 Report on Plans and Priorities.

    The future-oriented financial statements have been reclassified to conform to the current year presentation.
  • Net cash provided by Government - The Copyright Board operates within the Consolidated Revenue Fund (CRF), which is administered by the Receiver General for Canada. All cash received by the Copyright Board is deposited to the CRF, and all cash disbursements made by the Copyright Board are paid from the CRF. The net cash provided by Government is the difference between all cash receipts and all cash disbursements, including transactions between departments of the Government.
  • Amounts due from or to the CRF are the result of timing differences at year-end between when a transaction affects authorities and when it is processed through the CRF. Amounts due from the CRF represent the net amount of cash that the Copyright Board is entitled to draw from the CRF without further authorities to discharge its liabilities.
  • Expenses - Expenses are recorded on the accrual basis:
    • vacation pay and compensatory leave are accrued as the benefits are earned by employees under their respective terms of employment; and
    • services provided without charge by other government departments for accommodation, and the employer's contribution to the health and dental insurance plans are recorded as operating expenses at their estimated cost.
  • Employee future benefits
    • i) Pension benefits: Eligible employees participate in the Public Service Pension Plan, a multiemployer plan administered by the Government. The Copyright Board's contributions to the Plan are charged to expenses in the year incurred and represent the total departmental obligation to the Plan. The Copyright Board's responsibility with regard to the Plan is limited to its contributions. Actuarial surpluses or deficiencies are recognized in the financial statements of the Government of Canada, as the Plan's sponsor.
    • ii) Severance benefits: Employees entitled to severance benefits under labour contracts or conditions of employment earn these benefits as services necessary to earn them are rendered. The obligation relating to the benefits earned by employees is calculated using information derived from the results of the actuarially determined liability for employee severance benefits for the Government as a whole.
  • Accounts receivable are stated at the lower cost and net recoverable value. A valuation allowance is recorded for accounts receivable where recovery is considered uncertain.
  • Tangible capital assets - All tangible capital assets having an initial cost of $10,000 or more are recorded at their acquisition cost. The Copyright Board does not capitalize intangibles, works of art and historical treasures that have cultural, aesthetic or historical value, assets located on Indian Reserves and museum collections.

    Amortization of tangible capital assets is done on a straight-line basis over the estimated useful life of the assets as follows:

    Asset Class Amortization period
    Machinery and Equipment 10 years
    Computer Hardware 3 to 5 years


  • Measurement uncertainty - The preparation of these financial statements requires management to make estimates and assumptions that affect the reported amounts of assets, liabilities and expenses reported in the financial statements. At the time of preparation of these statements, management believes the estimates and assumptions to be reasonable. The most significant items where estimates are used are the liability for employee severance benefits and the useful life of tangible capital assets. Actual results could significantly differ from those estimated. Management's estimates are reviewed periodically and, as adjustments become necessary, they are recorded in the financial statements in the year they become known.

3. Parliamentary Authorities

The Copyright Board receives most of its funding through annual parliamentary authorities. Items recognized in the Statement of Operations and Departmental Net Financial Position and the Statement of Financial Position in one year may be funded through parliamentary authorities in prior, current or future years. Accordingly, the Copyright Board has different net results of operations for the year on a government funding basis than on an accrual accounting basis. The differences are reconciled in the following tables.

(a) Reconciliation of net cost of operations to current year authorities used

2013 2012
(in dollars)
Net cost of operations before government funding and transfers $ 2,863,095 $ 2,848,159
Adjustments for items affecting net cost of operations but not affecting authorities:
Services provided without charge by other government departments (368,043) (348,656)
Amortization of tangible capital assets (11,039) (11,039)
Increase (decrease) in employee severance benefits (9,987) 119,603
Adjustment of previous year's Accounts Payable 138 6,461
Increase in vacation pay and compensatory leave 34,821 (73,255)
Total items affecting net cost of operations but not affecting authorities (354,110) (306,886)
Current year authorities used $ 2,508,985 $ 2,541,273

(b) Authorities provided and used

2013 2012
(in dollars)
Authorities Provided:
Vote 45 - Operating expenditures $ 2,956,007 $ 2,815,245
Statutory amounts 243,332 249,622
3,199,339 3,064,867
Less:
Authorities available for future years
Lapsed: Operating (690,354) (523,594)
Current year authorities used $ 2,508,985 $ 2,541,273

4. Accounts payable and accrued liabilities

The following table presents details of the Department's accounts payable and accrued liabilities.

2013 2012
(in dollars)
Accounts payable to external parties 111,809 107,655
Accrued salaries and wages 10,478 9,417
Total accounts payable and accrued liabilities $ 122,287 $ 117,072

5. Employee future benefits

  1. Pension benefits

    The Copyright Board's employees participate in the Public Service Pension Plan, which is sponsored and administered by the Government. Pension benefits accrue up to a maximum period of 35 years at a rate of 2 percent per year of pensionable service, times the average of the best five consecutive years of earnings. The benefits are integrated with Canada/Québec Pension Plans benefits and they are indexed to inflation.

    Both the employees and the Copyright Board contribute to the cost of the Plan. The 2012-2013 expense amounts to $218,512 ($224,660 in 2011-12), which represents approximately 1.7 times (1.8 times in 2011-12) the contributions by employees.

    The Copyright Board's responsibility with regard to the Plan is limited to its contributions. Actuarial surpluses or deficiencies are recognized in the financial statements of the Government of Canada, as the Plan's sponsor.

  2. Severance benefits

    The Copyright Board provides severance benefits to its employees based on eligibility, years of service and salary at termination of employment. These severance benefits are not pre-funded. Benefits will be paid from future authorities. Information about the severance benefits, measured as at March 31, is as follows:

    As part of collective agreement negotiations with certain employee groups, and changes to conditions of employment for executives and certain non-represented employees, the accumulation of severance benefits under the employee severance pay program ceased for these employees commencing in 2012. Employees subject to these changes have been given the option to be immediately paid the full or partial value of benefits earned to date or collect the full or remaining value of benefits on termination from the public service. These changes have been reflected in the calculation of the outstanding severance benefit obligation.

    2013 2012
    (in dollars)
    Accrued benefit obligation - Beginning of year $ 202,573 $ 322,176
    Expense for the year 33,596 (49,911)
    Benefits paid during the year (23,609) (69,692)
    Accrued benefit obligation - End of year $ 212,560 $ 202,573

6. Tangible Capital Assets

(in dollars)

Cost
Capital asset class Opening balance Closing balance
Machinery and equipment 43,536 43,536
Computer hardware 115,291 115,291
Total $ 158,827 $ 158,827
Accumulated Amortization
Capital asset class Opening balance Amortization Closing Balance
Machinery and equipment 42,479 1,057 43,536
Computer hardware 85,350 9,982 95,332
Total $ 127,826 $ 11,039 $ 138,868
Net Book Value
Capital asset class 2013 2012
Machinery and equipment - 1,057
Computer hardware 19,959 29,941
Total $ 19,959 $ 30,998

7. Contractual Obligations

The nature of the Copyright Board's activities can result in some large multi-year contracts and obligations whereby the Copyright Board will be obligated to make future payments when the services/goods are received. Significant contractual obligations that can be reasonably estimated are summarized as follows:

Other goods and services 2014 2015 2016 2017 2018 and
thereafter
Total
(in dollars)
533,160 4,288 718 - - 538,166
$ 533,160 $ 4,288 $ 718 $ - $ - $ 538,166

8. Related party transactions

The Copyright Board is related as a result of common ownership to all Government of Canada departments, agencies, and Crown corporations. The Copyright Board enters into transactions with these entities in the normal course of business and on normal trade terms. During the year, the Copyright Board received common services which were obtained without charge from other Government departments as discussed below.

(a) Common services provided without charge by other government departments

During the year, the Copyright Board received without charge from certain common service organizations, related to accommodation and the employer's contribution to the health and dental insurance plans. These services provided without charge have been recorded in the Copyright Board's Statement of Operations and Departmental Net Financial Position as follows:

2013 2012
(in dollars)
Accommodation $ 240,246 $ 229,946
Employer's contribution to the health and dental insurance plans 127,797 118,710
Total $ 368,043 $ 348,656

The Government has centralized some of its administrative activities for efficiency, cost-effectiveness purposes and economic delivery of programs to the public. As a result, the Government uses central agencies and common service organizations so that one department performs services for all other departments and agencies without charge. The costs of these services, such as the payroll and cheque issuance services provided by Public Works and Government Services Canada and audit services provided by the Office of the Auditor General are not included in the Copyright Board's Statement of Operations and Departmental Net Financial Position.

(b) Other transactions with related parties:

2013 2012
(in dollars)
Receivables from other Federal Government departments 61,824 62,912
Expenses - Other Government departments and agencies 651,795 830,209

Expenses disclosed in (b) exclude common services provided without charges, which are already disclosed in (a).

9. Segmented Information

Introduction

Presentation by segment is based on the Copyright Board program alignment architecture. The presentation by segment is based on the same accounting policies as described in the Summary of significant accounting policies in note 2. The following table presents the expenses incurred and revenues generated for the main program, by major object of expense and by major type of revenue. The segment results for the period are as follows:

(in dollars) Copyright Tariff Setting and Issuance of Licences Internal Services 2013 Total 2012 Total
Operating expenses
Salaries and employee benefits $ 1,504,550 $ 352,919 $ 1,857,469 $ 1,865,521
Professional and special services 287,652 67,474 355,126 397,482
Accommodation 194,599 45,647 240,246 229,947
Travel 112,996 26,505 139,501 142,510
Communication 110,394 25,895 136,289 86,576
Rental 58,589 13,743 72,332 66,673
Utilities, materials and supplies 29,666 6,991 36,657 32,997
Amortization 11,039 - 11,039 11,039
Informatics equipment and software - - - 7,670
Postage and freight 5,050 1,185 6,235 7,196
Equipment repair and maintenance 1,638 384 2,022 506
Other operating expenses 5.005 1,174 6,179 42
Total expenses 2,321,178 541,917 2,863,095 2,848,159
Net cost of operations before government funding and transfers $ 2,321,178 $ 541,917 $ 2,863,095 $ 2,848,159

ANNEX TO THE STATEMENT OF MANAGEMENT RESPONSIBILITY INCLUDING INTERNAL CONTROL OVER FINANCIAL REPORTING OF THE COPYRIGHT BOARD OF CANADA FOR FISCAL YEAR 2012-2013 (UNAUDITED)

1. INTRODUCTION

In support of an effective system of internal control, the Copyright Board of Canada (Copyright Board) annually assesses the performance of its financial controls to ensure that:

The Copyright Board of Canada (the Copyright Board) will use the results of the periodic Core Control Audit performed by the Office of the Comptroller General to adhere to the Treasury Board Policy on Internal Control. Until such audit takes place, the Copyright Board will proceed with a risk-based assessment of the system of ICFR. Below is a summary of the results of the assessment conducted as of March 31, 2012.

  • financial arrangements or contracts are entered into only when sufficient funding is available;
  • payments for goods and services are made only when the goods or services are received or the conditions of contracts or other arrangements have been satisfied; and
  • payments have been properly authorized.

The Copyright Board also leverages the results of the periodic audit of core controls performed by the Office of the Comptroller General (OCG). Below is a summary of the results of the assessment conducted as at March 31, 2013.

It is important to note that the Copyright Board has a service arrangement with Industry Canada for financial, administrative and financial systems management.

2. ASSESSMENT RESULTS DURING THE FISCAL YEAR 2012-2013

The controls related to payment for goods and services and payment authority were functioning well and form an adequate basis for the Copyright Board system of internal control. No issues of consequence were noted in the monitoring exercises.

3. ASSESSMENT PLAN

The Copyright Board is expected to take part in a Core Control Audit in accordance with OCG scheduling. This audit is expected to provide an assessment of the Copyright Board's entity level controls as well as key business process controls. Where required, the Copyright Board will proceed with remediation measures after the audit.